Before attempting to upload your accounts using Upload & Share, please ensure the following:
- You have exported the most recent year-end for your General Ledger and Trial Balance from your accounting package.
- You can upload these extracts directly to Validis if the exports have these mandatory data at a minimum:
Report Description Mandatory data General Ledger
(GL)A comprehensive accounting report listing all financial transactions at a specific point in time. It systematically records, categorizes, and summarizes all financial activities across accounts, including assets, liabilities, equity, revenue, and expenses. The general ledger provides the foundational data for financial statements, such as the balance sheet, income statement, and cash flow statement For Validis to ingest the report it must include the following data as a Minimum:
- Account Name
- Account Code
- Transaction date
- Transaction Balance
Additional:
- Transaction Number/ Reference
- Transaction Description
Trial Balance
(TB)An accounting report that lists the balances of all general ledger accounts at a specific point in time. The trial balance includes asset, liability, equity, revenue, and expense accounts, displaying their balances before adjustments. For Validis to ingest the report it must include the following data as a Minimum:
- Account Name
- Account Code
- Account Balance
- The exported General Ledger and Trial Balance data must each be in .CSV, .XLSX or .XLS file format.
- If your package is not in the list you can select "Other package" and enter in manually
Overview
To begin the Upload & Share process, you must be logged in to the Validis portal.
If you are sharing for multiple companies, click the Name Tile in the top-left to choose the Engagement you want to share data for. In this example, "Clothing Retailers - (LTD) 2024" is the active engagement.
Once the appropriate engagement is chosen, select Upload.
You will be redirected to the Select Your Accounting Package page.
Type in the search bar to locate the Accounting Package used for your company data. A drop-down menu will appear, select the appropriate package and click Next when ready.
Upload & Share
On the Upload Financial Documents page, we need the following standard reports for the period that has been requested. Select Choose File to upload the following:
- General Ledger
- Trial Balance
We support CSV, XLS, and XLSX.
Maximum file size: 100 MB per file
Once you have uploaded the files select Next.
Your shared data is now being queued for processing in the Validis central system.
You can view the progress of your share in the Validis Portal (to see the current status you may need to refresh your browser). The status will change from Processing to Completed.