Introduction
- This guide will help you download the General Ledger (GL) and Trial Balance (TB) reports from Open Accounts, ensuring the data meets Validis' upload requirements.
- Reports should be exported in (.CSV), (.XLSX), or (.XLS) file format.
- File size must not exceed 100 MB.
- Reports must already contain the required fields without manual manipulation.
How to Extract a General Ledger Report
Step 1: Locate the General Ledger Report
- Log in to your Open Accounts system.
- Navigate to the Reports menu and select General Ledger Report.
Step 2: Set Report Parameters
- Select the appropriate ledger
- Set the date range for the accounting period you wish to see.
- Select the relevant company or entity, if applicable.
Step 3: Configure Columns
- Please ensure you select columns that contain the following:
- Account Name
- Account Code
- Transaction Date
- Transaction Number/Reference
- Transaction Balance
- (Optional but recommended): Transaction Description
Step 4: Generate and Export the Report
- Next, generate the report.
- Ensure the report contains the above required fields.
- Export the report in (.CSV), (.XLSX), or (.XLS) file format.
- Save the report securely for upload to the Validis portal.
How to Extract a Trial Balance Report
Step 1: Locate the Reporting Section
- Log in to your Open Accounts system.
- Navigate to the Reports or Financial Reports section.
- Search for the Trial Balance from the report list.
Step 2: Configure Report Parameters
- Select the relevant company or legal entity, if applicable.
- Set the date range to match your reporting period (e.g., monthly, quarterly, year-end).
- Choose the accounting basis (accrual or cash) if required.
- Apply filters, depending on the system's capabilities.
Step 3: Generate and Export the Report
- Next, generate the report.
- Check that all expected account balances are included.
- Export the report in (.CSV), (.XLSX), or (.XLS) file format.
- Save the report securely for upload to the Validis portal.