Introduction
- This guide helps you download the General Ledger and Trial Balance reports from Microsoft Dynamics AX for Validis.
- Reports should be exported in .CSV, .XLSX, or .XLS file format.
- File size must not exceed 100 MB.
- Reports must already contain the required fields without manual manipulation.
How to Extract a General Ledger Report
Step 1: Locate the General Ledger Report
- Log in to your Microsoft Dynamics AX system.
- Navigate to:
- General ledger
- Inquiries and reports
- Ledger transactions
Step 2: Set Report Parameters
- Select the appropriate ledger for your accounting method.
- Set the date range for the accounting period you wish to see.
- Select the relevant company or legal entity, if applicable.
Step 3: Configure Columns
- In the Columns tab, select the following columns:
- Account Name
- Account Code
- Transaction Date
- Transaction Number/Reference
- Transaction Balance
- Transaction Description (optional but recommended)
Step 4: Generate and Export the Report
- Click the "Run" button to generate the report.
- Once the report has run, click the "Export to Spreadsheet" button.
How to Extract a Trial Balance Report
Step 1: Locate the Reporting Section
- Log in to your Microsoft Dynamics AX system.
- Navigate to:
- General ledger
- Inquiries and reports
- Trial balance
Step 2: Configure Report Parameters
- Select the relevant company or legal entity, if applicable.
- Set the date range to match your reporting period (e.g., monthly, quarterly, year-end).
- Choose the accounting basis (accrual or cash), if required.
- Apply filters such as departments or dimensions, depending on system capabilities.
Step 3: Generate and Export the Report
- Click "Run" or "Generate" to view the report.
- Check that all expected account balances are included.
- Export the report in .CSV, .XLSX, or .XLS file format.