Uploading your Xero data

Xero for Validis Connect

Before attempting to upload your accounts using Validis Connect, please ensure the following:

• You are online and connected to the internet.
• You have a Xero Account and you are able to access the data you wish to upload.
• You know the User ID and Password for your Xero account.

You may need to ask your IT department for some of the above information.

 If you are having issues with your Xero data upload, please visit the Notice of change in arrangements with Xero.

When uploading your data from a Cloud Accounting Package, such as Xero, Validis does not need to use the Validis Connect component to perform an extract of your data. This means you can start a Cloud Accounting Package upload from any machine with a supported web browser.

To begin the upload process you need to be logged in to the Validis Portal. From within the Validis portal choose the Engagement for which you wish to upload data.

Once the appropriate engagement is selected, select Upload.

If enabled, please select either Collateral or Full as the Upload Scope.

Choose the Accounting Package from the drop-down menu. You can type in the search bar to locate the Accounting Package quicker.

When the correct Accounting Package is selected click the Continue button.

Click Download on the Download Validis Connect window.

Your browser window will be redirected to the Xero authentication page and connect securely to xero.com. You will be asked to enter your login details for Xero.

The login screen has the Xero logo at the top and a description of the application that is asking for your accounting data. In this example the requester is Validis; Validis is the owner of Validis so you can be sure this is a legitimate and secure request to connect to your data.

Enter your User ID and Password for Xero and click Login.

If the User ID and Password you provided are correct you will be logged into Xero and will be presented with a list of companies associated with your User ID that you can select to upload.

If you only have one company in your Xero account the next screen will not be shown.

Select the company that you wish to upload data from in the organization selection screen.

When you have selected the correct company, click Allow Access to enable the Validis platform to begin extracting your data from Xero.

The connection between Validis and Xero is now established and Xero is now transmitting your data to Validis. A brief message is displayed stating that Xero is now sending you back to Validis (the makers of Validis ) and the browser window will redirect you back to Validis.

At this point, the Validis platform and Xero platform are talking to each other in the background and sharing the selected company data. Data is being requested from Xero and sent to the Validis platform.

Depending on the size of your company file and the number of entries it contains this process may take several minutes to complete but since it is occurring as a system-to-system transfer you are free to carry on with other tasks or shut down your machine and power off if you need to - the transfer will continue.

You can view the progress of your upload in the Validis Portal - You may need to refresh your browser.

The status of the Xero upload will be displayed as Loading until the data transfer is completed.

When all of the requested data has been transferred into the Validis platform the status will change from Loading to Processing. Your uploaded data is now queued for processing in the Validis platform.

Please note: We recommend that you log out of Validis once you have allowed Validis access to Xero and your upload status changes to 'Loading'. Upload completion time is dependent on Xero's API usage and status at the time of upload.

When the uploaded data has been processed the status will change to complete. Your Engagement Manager or Client Manager will be notified by email that you have submitted a new upload.