Launching Validis Connect
- You have read THIS article
- The Validis Connect Prerequisites for user permissions are in place on your machine
- You are online and connected to the internet.
- You have a working Accounting Package and can access the data within the Accounting Package.
- You know the version of QuickBooks that stores your company data if you have more than one installation of QuickBooks on your desktop.
- You know the QBD Admin User ID and Password that can access your QuickBooks data.
- If using multi-user mode, it must be off and switched to single-user mode.
You may need to ask your IT department for some of the above information.
To begin the upload process, you must be logged in to the Validis portal.
If you are uploading for multiple companies, click the Name Tile in the top-left to choose the Engagement you want to upload data for. In this example, "Clothing Retailers - (LTD) 2024" is the active engagement.
Once the appropriate engagement is selected, click Upload.
You will be directed to the upload page containing a list of accounting packages. If enabled, select either Collateral or Full as the Upload Scope.
Choose the Accounting Package from the drop-down menu. You can type in the search bar to locate the Accounting Package quicker.
When the correct Accounting Package is selected click Continue.
Click Download on the Validis Connect pop-up window.
If you want, follow the below for browser-specific guides:
Click here if you are using Google Chrome
Click here if you are using Firefox
Click here if you are using Microsoft Edge
This will start the download of the Validis Connect application. Your browser will show the download progress. Depending on your desktop setup you may encounter some security warnings you need to acknowledge during the installation.
Click Install to continue. Please note the below URL may differ from yours based on your region.
The application will now connect to your Accounting Package, the app is quite small and will be automatically removed from your desktop after completing the upload process.
Validis Connect for QuickBooks Desktop
Once installed, the application will automatically launch and attempt to locate your QuickBooks Desktop installation. It will then determine the company files available for upload. If you only have one version of QuickBooks Desktop installed, you will be presented with a login screen.
If multiple versions are installed, you will be presented with a drop-down menu containing all available options. Please choose the appropriate version that holds your company data and click Next.
Please select the Database file for upload from the drop-down menu. The Database file would be the QuickBooks company where your data is stored.
Enter the Username and Password for the chosen QuickBooks Desktop database file and click Next.
This username and password will be your credentials to log in to QuickBooks Desktop unless your IT team has provided a different login.
If your file is not in the drop-down list, open it on QuickBooks to ensure your access is set up. Then close the file on QuickBooks, and begin a new upload.
It is possible to have a different username and password for each database file in your QuickBooks installation so ensure you choose the correct Username and Password combination.
The default Username for QuickBooks Desktop set by Intuit is normally "Admin" with no quotes and the password is normally set to blank (e.g. no password).
Validis Connect will now attempt to connect to the database file. If the credentials provided are correct, the data extraction process will begin and progress will be displayed on the screen.
If either of these details are incorrect, an error will be displayed and you will be invited to re-enter the correct details.
Depending on the size of your database and the volume of entries it contains this process may take a few minutes. Once all data has been extracted the data is compressed, encrypted, and transmitted securely to the Validis central server.
You can continue with other tasks while the extraction takes place.
Do not close the Validis Connect window or interrupt the extraction process.
When the upload completes the success message is presented. Click Close to exit.
At this point, there is nothing more to do. Your Engagement Manager or Client Manager will be notified by email that you have submitted a new upload.
Your uploaded data is now being queued for processing in the Validis central system. You can switch off your desktop and disconnect from the network at this point if you wish.
You can view the progress of your upload in the Validis Portal - You may need to refresh your browser. The status will change from Processing to Completed.