If your ledger contains a large volume of invoices or credit notes in transit, selecting each item individually in Step 10 - Invoices and Credit Notes in Transit of the reconciliation can be time-consuming. To streamline this process, we recommend grouping these items and entering them as a single reconciling item.
Grouping Invoices and Credit Notes in Transit
Navigate to the Reconciliation page
Log in to your Validis portal and open the relevant reconciliation report.
Log in to your Validis portal and open the relevant reconciliation report.
Go to Step 10 – Invoices and Credit Notes
This section displays all invoices and credit notes that are currently in transit.
This section displays all invoices and credit notes that are currently in transit.
Skip individual selection
Rather than selecting each invoice or credit note one by one, proceed through to the Reconciling Items step.
Rather than selecting each invoice or credit note one by one, proceed through to the Reconciling Items step.
Add a Reconciling Item
- Click Add Reconciling Item
- Enter the total sum of the invoices or credit notes in transit
- Use a debit entry for invoices
- Use a credit entry for credit notes
Add Details for Reference
In the Details field of the reconciling item:
In the Details field of the reconciling item:
- List the invoice or credit note numbers that make up the total amount
- This ensures transparency and provides a clear audit trail for future reference
💡 Tip: You can prepare the list of invoice or credit note numbers in advance using your accounting system’s reporting tools. This can then be copied into the note field for ease and accuracy.
⚠️ Important Note
Validis may be configured differently depending on your lender or financial institution. While grouping invoices and credit notes as described above is a commonly used approach, we recommend confirming with your lender or relationship manager before submitting to ensure this method aligns with their reconciliation expectations.